EMDECS
Fleet Truck Maintenance & Tracking Software
Getting Started
- How to add Repair Locations and Warehouses
- Standard Codes - Labor, Part, & Shop Supply Contracts
- Override by Equipment Shift - setting specific rates by shift
- User Manager: Creating New Users
- Text Message Notifications
- Corporate Default Screen in EMDECS
- Creating Multiple Invoice Copies
- Adding EMDECS to your Bookmarks
- Unit Status: How to set Unavailable statuses in EMDECS
- How to set up Default and special purpose Labour Contracts
- How to add new Repair Locations
- Service Manager: Create SRT Guides (Video)
- VMRS Icon Manager: Create and Edit VMRS Repair Codes (Video)
- Data Imports: Parts, Units, Customers, and Vendors (Video)
- Tech RO: Technician Checklist
- How to Add a Company Logo
- How to Setup RO and Counter Sale Invoice Emails
- Location Field
- Setup Financial Statements (Video)
- How to Set Interest Rates
- How To Import Equipment Units
- How to Import Unit Readings
- Label Printer - QZ Tray
- Assign Parts Contract to Customers
- Upload / Update Parts by Importing from a File
- Assign Markup Groups to Parts
- Part Costing Methods
- Configure Part Markup and Pricing (Video)
- Creating and using Surcharges
- Tech RO: Technician Walkthrough (Video)
- Create a New Repair Order as a Service Manager (Video)
- Overview of the Complete RO Screen (Video)
- Service Board Overview (Video)
- Part Master Imports
- Create Counter Sales (Video)
- Create a New Unit (Video)
- Warranty Manager Setup and Processing Warranty Claims (Video)
- Cashier Manager Guide (Video)
- Cashier User Guide (Video)
- Driver Defect Manager
- How to create a Customer
- How to create a Vendor
How-To Guides
- Complete Repairs Using the EMDECS App (Video)
- Create Repair Campaigns (Video)
- Parent/Child Repair Orders (Video)
- Create a Non-Repair Bill
- Tech RO - Complete PM Inspection Forms
- How to Void a Sublet
- How to Void an RO
- Sublets in EMDECS
- Updating the Customer PO on a Repair Order Invoice
- Backdating Readings
- Split RO: Moving and Copying Labor to New or Existing Repair Orders
- Add an Estimate to a Unit
- Add Required Work to a Unit
- Checking-In or Scheduling a vehicle to the Service Board
- Parts : Convert Stock
- Inventory Units of Measure (UOM)
- Part Purchase Orders: Spot Order, Receive Parts, and Invoicing
- Part Master Overview in EMDECS (Video)
- How to do an inventory adjustment
- Part Promotional Pricing
- Change Costing Methods in Bulk
- Monitor and Update Standard Costs
- Change Retail Price Based on
- Physical Count
- Receive Parts
- Suggested Orders
- Order Parts
- Part Master Settings
- Part Pricing
- Create a New Part
- How to Transfer Parts to Another Warehouse
- How to Receive Parts without a Purchase Order
- Warehouse Manager
- Tire Module
- Core Parts
- Partial Receivings
- How to assign Barcodes to Parts
- Auto-Replenishment
- Part Serialization & Using Serialized Parts on Purchase Orders or Counter Sales
- Inventory Audit
- Change Retail Prices in Bulk
- Price Overrides and Setting a Specific Part Price
- Part Locations: How to Add/Edit or Remove within EMDECS
- Core Credits: Processing Claims towards Vendors in EMDECS
- How to Supersede Parts
- Auto Replenish Feature
- Inventory Adjustment
- Linking Parts to a Repair Order
- How to use GL Account History
- Add a New Accounting Period for a New Year
- Bank Reconciliation (Video)
- Year End: Add Year End Journal Entries and Close a Year (Video)
- How to Delete a Repair Order Invoice when the Transaction has been Journalized
- Month End: Add Manual Journal Entries and Close Periods (Video)
- Generate and Export System Journals (Video)
- AR Manager: Manage Accounts Receivable and Receive Customer Payments (Video)
- AP Manager: Manage Accounts Payable and Vendor Payments (Video)
- Financial Manager -> Month End Function
- Preventative Maintenance Schedules in the Unit Master
- Unit Specifications
- Managing Unit Readings
- Editing Unit Information
- How to Add New Unit Makes and Models
- How to Transfer a Unit
- How to Reset A Unit's Reading Meter
- PM Inspection Manager
- Dispatch Manager
- PM Service Due
- Driver Defect Portal: Driver User Tutorial (Video)
- PM Inspection Forms (Video)
- PM Schedule Setup (Video)
- Equipment Sale Alternatives in EMDECS
- Fixed PM Usage
- How to Create a Counter Sale in EMDECS
- Counter Sales and Back Orders
- Counter Sale Returns
- How to create SRTs
- How to edit Tech Time Stamps
- Circle Check Manager: How to Create and Perform Circle Checks in EMDECS
- Purchase History: Screen Explained
- Repair Estimate : History Screen Explained
- Part Usage History: Explained
- Labour : History Screen Explained
- Repair Order History: Explained
- How to Schedule a Report
- Reports: Shop Management-> Unit Reading
- How to use the AR Manager Screen
- Using Vendor Barcodes (UPC Codes) to add Parts to ROs
- How to Access Completed DVIR
- Rental Manager
- DVSA - Earned Recognition
- Customer Access Portal - Customer Side
- Customer Access Portal - Shop Side (Booking Requests and Estimate Disputes)
- Technician Proficiency Administration and Reporting
- How to set up Customer Alerts
Troubleshooting
Account & User Management
Integrations
Release Notes
- Release Notes for May 2026 EMDECS KONA Update.
- Release Notes for April 2026 EMDECS KONA Update.
- Release Notes for February 2026 EMDECS KONA Update.
- Release Notes for December 2025 EMDECS KONA Update.
- Release Notes for November 2025 EMDECS KONA Update.
- Release Notes for October 2025 EMDECS KONA Update.
- Release Notes for September 2025 KONA Update.
- Release Notes for July 2025 KONA Update.
- Release Notes for June 2025 KONA Update.
- Release Notes for May 2025 KONA Update.
- Release Notes for April 2025 KONA Update.
- Release notes for March 2025 KONA Update
- Release notes for the February 2025 Update
- Release Notes for the EMDECS January 2025 Update
- Release Notes for the EMDECS November 2024 Update
- Release Notes for the EMDECS October 2024 Update
- Release Notes for the EMDECS September 2024 Update
- Release Notes for the EMDECS July 2024 Update
- Release Notes for the EMDECS June 2024 Update
- Release Notes for the EMDECS May 2024 Update
- Release Notes for the EMDECS February 2024 Update
- Release Notes for the EMDECS January 2024 Update