This article will cover the use of the Circle Check Manager to create a Truck and/or Trailer check.
Circle Check Manager
Fleet-> Circle Check Manager-> Things to Do
On the left-hand side, you will see two options: Setup Truck Circle Check Inspection and Setup Trailer Circle Check Inspection.
Unlike PM's that are created by Customer and Group, the Circle Check module can only have two inspection forms, one for Trucks and one for Trailers. This means that all Units marked as Trucks in the system will receive the exact same Circle Check.
The purpose of the Circle Check is for Drivers or Technicians to submit an inspection that is typically performed on a daily basis when dealing with your own fleet. Due to the frequency of how often Circle Checks can be performed, if the Unit passes the check, there is no recorded information to indicate this apart from the Circle Check Manager screen. However, if an item is Red Tagged (failed) then it will appear as Work Required on the Unit.
If a Unit does not have a make or model specified, the Circle Check will default to using the Truck Circle Check.
Creating a Circle Check
These steps are the same regardless of whether you're creating a Truck or Trailer Circle Check.
1. Select the appropriate Hyperlink under Things to Do for the type of check you'd like to create. A Wizard will open, set your Task and Reason from the drop down list
Press Next when ready
Task codes can be controlled under Administration -> Standard Codes -> Repair Order -> Type
Reason codes can be controlled under Administration -> Standard Codes -> Repair Order-> Correction/Task
2. List all items you would like checked routinely for Defects here. Any that are already part of the inspection will be displayed by the main header. Click on the Arrow to the left of the number to expand the selection and see all attached VMRS codes
To Add Another Section to the Inspection Report
a) Select Add New Section , a box will pop-up. Enter the description (or main header) here
b) Select Add under the appropriate section for where you would like to add the item
c) Select the VMRS Code that the item will be tied to and press the Green Plus Sign to bring it to the right-hand side. You can add multiple VMRS codes at a time and even edit the description of the task.
Press Add when ready
d) the VMRS Codes will now appear on the Inspection list
Press Next when ready
3. There is the option to add Signature Requirements to the inspection list. Press Add to create a Signature Label. Select from the drop-down list when you would like the Signature to be attached to the Inspection Form.
The Signature Label is a blank text field where anything alphanumeric can be entered. You can add as many signatures at each instance as you would like depending on your approval levels within your corporation.
When ready, press Activate Inspection
Attaching the Inspection to a Unit
To attach the inspection to a Unit, go to Fleet-> Unit Master -> Select Unit -> More Info
In the top Right-Hand panel is where the Make and Model for the Unit can be set. Press on the Hyperlink to open the Selection Box .
You can use the Magnifying Glass to look at the Makes and Models already entered into the system. Alternatively, you can use the Green Plus Sign to create a new one. Press Select when you have found the correct one.
This screen does not differentiate between Make Types
Using Standard Codes to Control Makes & Models
Makes and Models are found under Administration -> Standard Codes -> Equipment -> Make & Model
There are 5 Radials to denote Make Type. Select the appropriate type to display the corresponding Makes . Press on the Make to display the associated Models
Performing a Circle Check
Circle Checks can only be performed by a Technician or Driver using the EMDECS Mobile App.
If you have not downloaded the app yet, please refer to the Mobile App for Technicians: Initial Setup - Downloading the App article.
1. Open the EMDECS Mobile App and Sign In.
2. Select the Circle Check module.
3. Type in the Unit Number or Customer and hit Done or Enter on your keyboard.
4. Click on the Unit to open up the Circle Check Inspection Form.
Submitting a Circle Check with No Defects
If there are no defects to report follow these steps:
1. Input any required Readings by typing in the field. The below example shows an Odometer reading is required.
All the defect types are defaulted to Pass, click Submit to continue.
2. Input your Signature within the box provided, then click Submit. Use the Clear button to re-do your signature.
3. After clicking Submit you will get a green pop-up that says "Changes applied.". Click on the Dismiss button to exit out the Circle Check module and go back to the main module screen.
Submitting a Circle Check with Defects
If there are defects to report follow these steps:
1. Input any required Readings by typing in the field. The below example shows an Odometer reading is required.
All the defect types are defaulted to Pass, click "Fail" to mark the defect. Use the Notes box to add any notes. Once you are finished logging all the defects, click Submit.
2. You will be shown a Summary of the defects you are reporting. Click Signature to continue.
3. Input your Signature within the box provided, then click Submit. Use the Clear button to re-do your signature.
4. After clicking Submit you will get a green pop-up that says "Changes applied.". Click on the Dismiss button to exit out the Circle Check module and go back to the main module screen.
Viewing Completed Circle Checks
Fleet-> Circle Check Manager
The Date Range on this page is automatically set at one week and the default view is for All Inspection Statuses . Make any required changes and press Refresh to populate the return on the screen
The right-hand side columns show whether any Defects were reported or repaired. To view the inspection, press the Print button.
If a Defect was Reported
If a Defect was reported on the Unit, it will appear in two spots:
Fleet-> Unit Master-> Search Unit-> More Info -> Work Required
The Work Required tab shows that this is from a failed Circle Inspection, as well as who performed the Check and when.
Services-> Service Board
The Unit will appear on the Service Board with " Circle " under the Work Required column , to show that the work comes from a failed inspection.