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How to create a vendor

Vendors sell you products and services like parts. When you create a vendor EMDECS one can track purchase orders and invoices from that vendor.

Begin by selecting the Contact > Vendors option from the side menu bar. You'll then see the main Vendors screen, which will list all of the vendors currently in EMDECS one:

Main Vendor Screen

Click the New Vendor button in the upper right and a blank form will open so you can enter the details about your new vendor:

New Vendor Screen

You'll need to fill in these pieces of information:

  • The vendor's name
  • Their address. NOTE: Maui has a built-in address look up, so as you type the vendor's street address it will show you possible matches for what you have typed. If you click one of the suggestions, Maui will auto-fill all of the address details for you.
  • The currency in which the vendor charges you for their services. This is usually your local currency, but if your vendor is located in another country and uses their currency on invoices, you can set it here.

There's also several optional fields you can use to track other details if you like:

  • Contact information. Maui lets you add one contact person right away, and if you click the Add Contact button you can continue to add more.
  • Payment Terms. Leaving this blank will set this vendor to Payment Due on Delivery, but you can also select Net 30, Net 60, and so on if that is your agreement with the vendor.
  • Discount. If you receive a discount for paying within the payment terms, enter it here.
Click the Add Vendor button to save your new vendor. Maui will add it to the main Vendor list and then you will be able to select them when receiving an invoice from them.