---
title: How to Receive Parts without a Purchase Order
description: Using EMDECS' quick receiving functionality, you can add ordered parts to your inventory even if there was no purchase order for them.
---

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# How to Receive Parts without a Purchase Order

## Using EMDECS' quick receiving functionality, you can add ordered parts to your inventory even if there was no purchase order for them.

Although it is best practice to receive against a PO for price control and back order tracking purposes, items can be received without a PO using **Quick Receiving**.

 

To do a quick receiving go to **Parts** \> **Receive Parts** \> **Quick Receiving** 

 

 **Quick Receiving** is under the **Things To Do** list on the left side of the screen

 

![](https://help.fleetsquared.com/galleryDocuments/edbsn44ace9d3125dfc3c3eb10868c31fb29ff3cf317095d212147b64d3fe64910697375d3e80282a37a9c5c7364eb4422a2d?inline=true)

 

After clicking **Quick Receiving** a pop-up screen will prompt you to select the **Vendor**.

 

Search for the **Vendor** name then click **Select**.

 

**Note: If the Vendor is not already in EMDECS, you can click on + New Vendor to create a new vendor on the fly**

 

![](https://help.fleetsquared.com/galleryDocuments/edbsnca158f207c397ec8748f3d3172d3abc11ed5f7f4967a5e65fe04a9bc9e692a081a265f4c9016198bafc63240c53fc26c?inline=true)

 

To start adding parts to the receiving enter the **Part #** in the search field. Once selected, adjust the **Quantity** and click **Add Part**.

 

![](https://help.fleetsquared.com/galleryDocuments/edbsn2dd5efdd98de96b791bda009389435ec1d864652ffc03a29fc08740c286da4c92e6d88c13956b374b85447cf05299699?inline=true)

 

This step is optional but you can link the part on the receiving to an RO or a Counter Sale by clicking on the **Link** button .

 

![](https://help.fleetsquared.com/galleryDocuments/edbsn9b8fc11bb7566a9dabc184387afa89ff15c5251eb6b23d49f01db7922d5907a0346c0aa9834143c586b572a88f2fdff2?inline=true)

 

In the pop-up you will see all the open RO's. Click on the RO Number and **Select** a labor line at the bottom of the screen to assign the parts to.

 

You can also view the open Counter Sales by clicking on the **Counter Sale** radio dial. Click **Select** on the appropriate counter sale that you want to assign the parts to.

 

![](https://help.fleetsquared.com/galleryDocuments/edbsn157f2993e5fba77e077a0350aedbaa2dfe751be860c248ba2b175fbd8cd614813393731f764f1934b4262ec864ec06a7?inline=true)

 

Once you've inputed all the parts, quantities, costs etc. click on **Receive Parts** button.

 

![](https://help.fleetsquared.com/galleryDocuments/edbsnca158f207c397ec8748f3d3172d3abc154a22275e2062da7f728767d2c8ce249b7b9a704d2f59aabbddd6c28aa8d8da0?inline=true)

 

A pop-up screen will allow you to input an **Invoice Number,** but this is optional. Click on **Receive Parts** to complete the Inventory Receiving. Now the inventory on - hands will be updated to reflect the receiving.

 

![](https://help.fleetsquared.com/galleryDocuments/edbsn991a30c96fb04ba98d8a425ef22ad7902c6a3526f68f31f22c23dea40e79918fc45dc7199ee1b6cd1c2508c09f49072a?inline=true)

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