--- title: How to Supersede Parts description: This article describes how to properly supersede parts so that they correlate in the system when performing a search. --- [Skip to content](https://knowledge.brightorder.com/how-to-supersede-parts#main-content) English Show submenu for translations [More support](https://knowledge.brightorder.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.brightorder.com/tickets?hsLang=en) [![BO Logo](https://knowledge.brightorder.com/hs-fs/hubfs/BO%20Logo.png?width=384&height=89&name=BO%20Logo.png)](https://knowledge.brightorder.com?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://knowledge.brightorder.com/kb-tickets/new) - [Customer portal](https://help.brightorder.com/tickets) - Go to www.brightorder.com Go to www.brightorder.com How can we help you? - There are no suggestions because the search field is empty. 1. 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[How-To Guides](https://knowledge.brightorder.com/emdecs?hsLang=en#how-to-guides) # How to Supersede Parts ## This article describes how to properly supersede parts so that they correlate in the system when performing a search. #### Choosing when to Supersede   When a part number changes, there are two ways to update this in the system.   One is to simply change the name    ![](https://help.fleetsquared.com/galleryDocuments/edbsnca170f3a58d76cd0c0c753a69478ea29056f4234ffdd70fb98708a026490f3f02759013e968634360405e9b9060e213f?inline=true)   ![](https://help.fleetsquared.com/galleryDocuments/edbsn61ac21a55bcf27856a27d226f6268eb467cc03177d226be1d0509e9206aacb7637d107039d21cc2d599949fd55a45f75?inline=true)   However, this does not leave a way to find the old part number in the system should you need it   ![](https://help.fleetsquared.com/galleryDocuments/edbsnc305ff759a05c28b96274a611dbe4bfb4c6f73f3219da683b4782674d59591ed932e8dc562601a88102db76015058c3e?inline=true)     If you need to be able to track the change, this is when you would use the Superseding function.      ---   #### How to Supersede     1\. Mark the original Part as Non-Stock   ![](https://help.fleetsquared.com/galleryDocuments/edbsnfec884a5610b017cf841d7d7bb7621277603da7b7936f72b161e02209b386f55da4b9f8153c3f14ddda7ca51edbb94fe?inline=true)       2\. Create the New Part - be sure it is marked as Active and  Non-Stock as well   ![](https://help.fleetsquared.com/galleryDocuments/edbsn403a6f82973048b03d465b8cb6d3c06b1ee6688dc115dde7521578ca594757f19883a61812a2919abaef68929be3327c?inline=true)   ![](https://img.zohostatic.com/zde/static/images/lights.png) It is a good idea to make the description exactly the same for both parts, so that they have a common field to be searched by regardless of what the Part Name is. This will especially come in handy when attempting to add the Parts to an RO or PO afterwards, as they will only show the Active Parts in the system.         3\. Select Non-Catalog Parts    ![](https://help.fleetsquared.com/galleryDocuments/edbsnf6a8cdc1d2a6860876435af72b0bfb7eb9521d153abb6c02977c5765f59018e8cd66364c5d8d4e3abce0e7b4da31ec29?inline=true)   4\. Search for the original Part and select **Merge**   ![](https://help.fleetsquared.com/galleryDocuments/edbsn296c67b484b8f53aee5879e0dc2415eb7501f4de563b07330c9f8b72a472279e052a166295e48f1ce9f4f9dd5602a239?inline=true)       5.  A Pop-up will appear, enter the New Part in the "Merge With" Field and select    ![](https://help.fleetsquared.com/galleryDocuments/edbsnc305ff759a05c28b96274a611dbe4bfbf94194e1510539da429d747554dc99ff9c2a8b82981a656cd159fcad70fd3c2a?inline=true)     6\. Once it populates in the "Merge With" field, click Merge to complete   ![](https://help.fleetsquared.com/galleryDocuments/edbsn61ac21a55bcf27856a27d226f6268eb41bb499c3380d3686d1269138a31f34423d66881a7139131b0ed2d7031e484743?inline=true)       Press Refresh to see the changes that were made.  **Parts-\> Inventory Audit** will show the quantity transfer from the original Part to the new Part.        ---     #### Searching for Superseded Parts     When looking for superseded parts, using **Parts-\> Part Master** is the most useful for this as it will show you all Parts.  The part that was superseded shows as not in stock and not active     ![](https://help.fleetsquared.com/galleryDocuments/edbsnfec884a5610b017cf841d7d7bb76212749bc547794fe97edc8a34490b2fd68beabc9e97e84ed0cd9cf2db5c8599d25ce?inline=true)       If you select the active part and click More Info   ![](https://help.fleetsquared.com/galleryDocuments/edbsnc305ff759a05c28b96274a611dbe4bfb804db90bf66451e0f4f1d6f5db98f510b045591c7e5bc9b5c0ade17aff7be5df?inline=true)         It will show you on the main page that this part has been superseded.    ![](https://help.fleetsquared.com/galleryDocuments/edbsnc8eaf3dcbfffb5e24d2b42ba4933dd08ea6db4f147c2c355c44c96aa9b9581b09bc40f119054ba96c62704c5f2df2e30?inline=true)       Click on the hyperlink to view associated parts and effective date of the switch   ![](https://help.fleetsquared.com/galleryDocuments/edbsna80af9f9f8b30fe2533c821635226ce9d84d0a130eb171cd91840a5e885f0f8407eefe5f1560cefe17aca7b1c927f464?inline=true)       ---     #### Adding Superseded Parts to ROs and POs   ### ROs Only the active part will appear in this search as you would not be putting an in-active part on a work order.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn9badd0dea10775eda1f144b0b2d61ece4f53e18107ea6b2c71a5dfc54bab8011bddab74ee754ae03810d69feb014a79f?inline=true)   If you are unsure of the name of the new part, you can use the Part Master to verify the name or change it to something that is easier to find.  You can also search by the description by clicking on the **Magnifying Glass** next to the Part Search   ![](https://help.fleetsquared.com/galleryDocuments/edbsnc8eaf3dcbfffb5e24d2b42ba4933dd0829fd4779336b29465a7c2a5be6e3137b3284e6b068cfb82b25a13a9b4dc2dda0?inline=true)                 ### POs   **Parts-\> Order Parts**    Using the **Description** to search by, any **Active Parts** will be displayed to be ordered   ![](https://help.fleetsquared.com/galleryDocuments/edbsnf6a8cdc1d2a6860876435af72b0bfb7e88002612259741ba2120d34747d92ae55e0f024f11ea286e69302ac61ad75f7a?inline=true)     **Parts-\> Receive Parts-\> Quick Receiving**    Only Active Parts will be displayed by the search   ![](https://help.fleetsquared.com/galleryDocuments/edbsn61ac21a55bcf27856a27d226f6268eb485ebe981333616d416456c8ece1095ce1d564b216f5fb9f7c18de2f73a834a1e?inline=true)     Be sure to double-check your Vendor, as it is a pre-populated field and does not necessarily use the Preferred Vendor       - 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