---
title: Order Parts
description: How to order parts using a purchase order
---
[Skip to content](https://knowledge.brightorder.com/order-parts#main-content)
English
Show submenu for translations
[More support](https://knowledge.brightorder.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.brightorder.com/tickets?hsLang=en)
[](https://knowledge.brightorder.com?hsLang=en)
Open main navigation
Close main navigation
- English
Show submenu for translations
- [More support](https://knowledge.brightorder.com/kb-tickets/new)
- [Customer portal](https://help.brightorder.com/tickets)
- Go to www.brightorder.com
Go to www.brightorder.com
How can we help you?
- There are no suggestions because the search field is empty.
1. [BrightOrder Knowledge Base](https://knowledge.brightorder.com/?hsLang=en)
2. [EMDECS](https://knowledge.brightorder.com/emdecs?hsLang=en)
3. [How-To Guides](https://knowledge.brightorder.com/emdecs?hsLang=en#how-to-guides)
# Order Parts
**Spot Order**
This article will provide an overview of the **Order Parts** menu in EMDECS.
#### Video Walkthrough
1\. Open the **Parts** menu and click on **Order Parts**.
2. The **Order Parts** menu opens up to the **Spot Order** tab. This is one way to create a purchase order by inputting the parts to order first.
At the top of the screen, you can search for the **Part Number**.
3\. Then adjust the **Quantity** and click **Add**. This will add the parts to the right side of the screen. Continue this process until you've added all parts that you want to order. If you have multiple warehouses, ensure that the correct **Warehouse** is selected from the drop-down list.
4\. Once you've added all the parts click **Issue PO**. If the parts already have **Default Preferred Vendors,** they will show up automatically in this screen, or you can select/change the **Vendor** name from the drop down. Click **Issue PO** next to the **Vendor Name** to open the PO screen.
To add a **Default Preferred Vendor** for a **Part #** go to **Parts** \> **Part Master** \> Drill down into Part # **Settings** Tab \> Click on **Select** hyperlink
5\. In the top pane of the **Purchase Order** screen, this is where general information of the PO is located, such as **Location**, **Vendor**, **PO #**, **Reference**, **PO Date**, etc. You can adjust any of the necessary fields using the text fields or hyperlinks.
6\. In the middle of the screen, you can add additional parts, remove parts, and adjust the **Order Quantity**, and **Unit Cost**.
Use the **Part #** field to search for your part and select it from the drop down list. Adjust the **Quantity** and click the **Add Part** button to add it to your PO.
7\. You also have the option to link a part number from the PO to a **Repair Order Activity** or a **Counter Sale**. Click on the **Link** button beside the part number.
Then you can select the **RO Number** and the **VMRS** you want to link the part to. Click on the **Counter Sale** radio button to link the part to an existing **Counter Sale** in EMDECS.
8\. In the top right, there is a summary of charges. This is where you can view the total charges and make any modifications to **Added Cost** and **Taxes**.
9\. To add an **Added Cost**, click on the hyperlink. In the pop-up click on the **green +** to add the additional cost. Use the **Amount** field to input the added cost amount. Then check the **Taxable** or **Include in Invoice** checkboxes if necessary. Repeat these steps for all **Added Costs** then click **Save/Exit**.
10\. To adjust taxes on the PO click on the hyperlink beside **Taxes**. In the pop-up click pn the **green +** to add new taxes or use the **Overide** checkbox to change the exisitng tax amounts.
11\. Once you are finished modifying the PO and you are ready to submit it, click on the **Submit/Print PO** button. This will open up a PDF of the PO that you can print to submit to the vendor or you can email it to the vendor as well.
12\. Here is an example of the **Purchase Order** PDF printout.
#### Order from Vendor
1\. Another way to submit and create a PO is **Order from Vendor**. You can find this option under the **Things To Do** menu there is a hyperlink that says **Order from Vendor**.
2\. In the pop-up you are prompted to choose the **Warehouse** and **Vendor.** Once you've found the **Vendor** click on the **Select** button.
3\. The same Purchase Order screen we saw before will pop-up. But this time the vendor is chosen first and the parts are added after.
4\. In the top pane of the **Purchase Order** screen, this is where general information of the PO is located, such as **Location**, **Vendor**, **PO #**, **Reference**, **PO Date**, etc. You can adjust any of the necessary fields using the text fields or hyperlinks.
5\. In the middle of the screen, you can add additional parts, remove parts, and adjust the **Order Quantity**, and **Unit Cost**.
Use the **Part #** field to search for your part and select it from the drop down list. Adjust the **Quantity** and click the **Add Part** button to add it to your PO.
6\. You also have the option to link a part number from the PO to a **Repair Order Activity** or a **Counter Sale**. Click on the **Link** button beside the part number.
Then you can select the **RO Number** and the **VMRS** you want to link the part to. Click on the **Counter Sale** radio button to link the part to an existing **Counter Sale** in EMDECS.
7\. In the top right, there is a summary of charges. This is where you can view the total charges and make any modifications to **Added Cost** and **Taxes**.
8\. To add an **Added Cost**, click on the hyperlink. In the pop-up click on the **green +** to add the additional cost. Use the **Amount** field to input the added cost amount. Then check the **Taxable** or **Include in Invoice** checkboxes if necessary. Repeat these steps for all **Added Costs** then click **Save/Exit**.
9\. To adjust taxes on the PO click on the hyperlink beside **Taxes**. In the pop-up click pn the **green +** to add new taxes or use the **Overide** checkbox to change the exisitng tax amounts.
10\. Once you are finished modifying the PO and you are ready to submit it, click on the **Submit/Print PO** button. This will open up a PDF of the PO that you can print to submit to the vendor or you can email it to the vendor as well.
11\. Here is an example of the Purchase Order PDF printout.
#### WIP POs (Work in Progress Purchase Orders)
1\. To view any **Open**, **Submitted**, or **Invoiced** POs, go to the **WIP POs** tab. Use the **Warehouse** dropdown to view POs corresponding to the chosen **Warehouse**.
2\. If a PO is in an **Open** status, you can **Copy**, **Void**, or **Submit/Print** the PO.
3\. If a PO is in the **Submitted** status you can **Re-Open**, **Copy**, **Close**, **Print** or **Receive** the PO.
**Order History**
1\. To view PO **Order History**, go to the **Order History** tab. You have a few filters such as **Warehouse**, **Status**, **Part #**, **Vendor and Date** that you can use to search for a specific PO.
2\. On the right hand side there is a PO Summary. Below that is any **Receiving Info** related to the selected PO.
3\. Click on the **PO #** hyperlinks to open up the purchase orders and view additional PO information and actions.
- [EMDECS](https://knowledge.brightorder.com/emdecs?hsLang=en#main-content)
- [Getting Started](https://knowledge.brightorder.com/emdecs?hsLang=en#getting-started)
- [How-To Guides](https://knowledge.brightorder.com/emdecs?hsLang=en#how-to-guides)
- [Troubleshooting](https://knowledge.brightorder.com/emdecs?hsLang=en#troubleshooting)
- [Account & User Management](https://knowledge.brightorder.com/emdecs?hsLang=en#account-user-management)
- [Integrations](https://knowledge.brightorder.com/emdecs?hsLang=en#integrations)
- [Release Notes](https://knowledge.brightorder.com/emdecs?hsLang=en#release-notes)
- [emdecs one](https://knowledge.brightorder.com/emdecs-one?hsLang=en#main-content)
- [Maintenance](https://knowledge.brightorder.com/emdecs-one?hsLang=en#maintenance)
- [emdecs one ELD](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#main-content)
- [Troubleshooting](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#troubleshooting)
- [How-To Guides](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#how-to-guides)
- [Getting Started](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#getting-started)
- [Account & User Management](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#account-user-management)
- [Tracking](https://knowledge.brightorder.com/tracking?hsLang=en#main-content)
- [Getting Started](https://knowledge.brightorder.com/tracking?hsLang=en#getting-started)
- [Troubleshooting](https://knowledge.brightorder.com/tracking?hsLang=en#troubleshooting)
- [How-To Guides](https://knowledge.brightorder.com/tracking?hsLang=en#how-to-guides)
- [Account & User Management](https://knowledge.brightorder.com/tracking?hsLang=en#account-user-management)
- [Integrations](https://knowledge.brightorder.com/tracking?hsLang=en#integrations)
- [ELD](https://knowledge.brightorder.com/eld?hsLang=en#main-content)
- [Release Notes](https://knowledge.brightorder.com/eld?hsLang=en#release-notes)
- [Legacy Device Troubleshooting](https://knowledge.brightorder.com/eld?hsLang=en#legacy-device-troubleshooting)
- [How-To Guides (Legacy Devices)](https://knowledge.brightorder.com/eld?hsLang=en#how-to-guides-legacy-devices)
- [Dashcam](https://knowledge.brightorder.com/dashcam?hsLang=en#main-content)
- [How-To Guides](https://knowledge.brightorder.com/dashcam?hsLang=en#how-to-guides)
- [General](https://knowledge.brightorder.com/general?hsLang=en#main-content)
- [Contact Us](https://knowledge.brightorder.com/general?hsLang=en#contact-us)
- [Getting started](https://knowledge.brightorder.com/getting-started?hsLang=en)
[](https://knowledge.brightorder.com/?hsLang=en)
www.brightorder.com Help Center
[mailto:email@email.com](mailto:email@email.com)
Copyright © 2026, BrightOrder Inc.