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Parts : Convert Stock

If you purchase your parts in bulk from your Vendor, but sell them as individual Items in your Shop, then this article will demonstrate how to enter the automatic conversion for Part Orders and Receivings in EMDECS. 

 

Set the Stocking UOM

If the Part does not exist yet, add it to your Parts Master. Set the Stocking UOM (unit of measure) for how it will be sold in your shop - whether it's each, by kg, by mms, etc.

 

 

If the Part already exists, ensure that the UOM under the Settings tab is set to the correct type for how you stock the item in your shop

 

 

 

 

 

 

Set the Conversion

To set the conversion, the Vendor Catalog needs to be filled out.  This field can be found under the Costs & Pricing tab in Part Master, in the bottom pane.

Click on +Add Catalog Part and enter the corresponding information.

 

The Currency and UOM will auto-populate - ensure to change these as required. The UOM is for how the item is ordered from the vendor. In this case, 1 box from the Vendor contains 12 pieces for my Inventory:

*Unit Price only needs to be filled out if different from the Cost listed for that warehouse. Otherwise, the price will auto-calculate based on the Costing Method for that part. 

 

 

 

 

Ordering

 

To utilize, go to Parts-> Order Parts-> Spot Order and find the part. A hyperlink should appear for any Parts with a Vendor Catalog setup.

Click on Other Purchase Options to view any catalog associated with that part, and Select to choose which. 

 

 

The item will move to the list on the Right. When ready, click on Issue PO

 

 

The PO will open to allow you to make any necessary edits. When ready, click on Submit/Print PO

 

 

 

 

 

 

Receiving

 

The PO will be listed under Parts-> Receive Parts-> Outstanding Receiving. Click on the PO# to process the receiving

If not all pieces of the order are present, please use the PARTIAL RECEIVING function which appears on the right-hand of the screen when a line is highlighted. 

Press Receive Parts to add items to your inventory.

If you do not have the Invoice from the Vendor to confirm pricing,  do not enter an Invoice number at the time of receiving. The Outstanding Invoice will appear under Parts-> AP Invoices-> Outstanding Invoices

 

 

 

 

 

 

Inventory

Parts-> Inventory Audit

Here, it is easily viewed that 12 individual items were added to inventory through a receiving. It is possible to view the PO and Receiving information below as well through the posted Hyperlinks: