--- title: Receive Parts description: 4. Enter an Invoice Number and Date if the receiving is ready to be invoiced. If you have not received an invoice from the vendor yet, leave the invoice number field blank. You can input this invoice --- [Skip to content](https://knowledge.brightorder.com/receive-parts#main-content) English Show submenu for translations [More support](https://knowledge.brightorder.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.brightorder.com/tickets?hsLang=en) [![BO Logo](https://knowledge.brightorder.com/hs-fs/hubfs/BO%20Logo.png?width=384&height=89&name=BO%20Logo.png)](https://knowledge.brightorder.com?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://knowledge.brightorder.com/kb-tickets/new) - [Customer portal](https://help.brightorder.com/tickets) - Go to www.brightorder.com Go to www.brightorder.com How can we help you? - There are no suggestions because the search field is empty. 1. [BrightOrder Knowledge Base](https://knowledge.brightorder.com/?hsLang=en) 2. [EMDECS](https://knowledge.brightorder.com/emdecs?hsLang=en) 3. [How-To Guides](https://knowledge.brightorder.com/emdecs?hsLang=en#how-to-guides) # Receive Parts This article provides an overview on how to receive parts in EMDECS.   #### Video Walkthrough   #### Receive Parts   Open the **Parts** menu and select **Receive Parts.**   ![](https://help.fleetsquared.com/galleryDocuments/edbsnde40bb23e289a6a571d3d5ec340e982c1bc8b2e74d256e335054726b634f1647b696bd002406cfd29f694d4eb4248301?inline=true)     The **Receive Parts** screen opens to the **Outstanding Receiving** tab. You can use the radio buttons at the top to view the outstanding **Purchase Orders**, **Receivings**, or **Transfers**.   You can also filter by **Warehouse** and **Date**. Make sure to click the **Refresh** button to show the accurate results.   ![](https://help.fleetsquared.com/galleryDocuments/edbsnf88714227de61b4e7fd9747dc6d97dceb22d39697246b3a24e3676214e56d5453ef3e1d9502474f37e63efe9099d6b8a?inline=true)   #### Receiving Parts from a Purchase Order 1\. Select the **Purchase Orders** radio button, ensure that the correct **Warehouse** is selected, select the appropriate **PO #** from the list, and click on the **Receive PO** button.   If you are not ready to receive all parts on the PO you can click on the **Partial Receiving** button.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn9c313048f2bb67a2242b2eda956c35692ac5e90e8fe6c641c60e38a6dfd957cb04dbcc2201902d0d56828aa2caf4f0cc?inline=true) 2\. At the top of the **Inventory Receiving** screen it will show general information of the receiving such as **Warehouse**, **Vendor**, **Reference number**, **Date**, etc. Under that, you can add additional **Parts** to the receiving and adjust the **Receiving Quantity** if you're only doing a partial receiving. You can also adjust any of the **Costs** if they have changed since you ordered them.    If the receiving is also ready for invoicing, you can make changes to **Added Costs** or **Taxes** by clicking on the dollar amount hyperlinks.    **Note: It is not necessary to receive all parts at once. If the PO is being delivered in multiple shipments, a partial receiving can be entered. EMDECS keeps track of how many parts on the order have been received and how many are still outstanding. One PO can be linked to many receivings.** ![](https://help.fleetsquared.com/galleryDocuments/edbsna1ea221998a0a7b5ac7d18633834cb12013f6b63405d7c8e88a3485f35df8abfc9050b89e84261fd7c1fbdb321317005?inline=true) 3\. Once you are finished making modifications click on the **Receive Parts** button at the bottom of the screen to proceed.   ![](https://help.fleetsquared.com/galleryDocuments/edbsndc178126e8d813ab85d360ffb4d4e5a4ec5e5707bc6a95c6622f7748fc323b2b09ca09b205ff60fb84b2123360ca35bf?inline=true) 4\. Enter an **Invoice Number** and **Date** if the receiving is ready to be invoiced. If you have not received an invoice from the vendor yet, leave the invoice number field blank. You can input this invoice number at a laer date under the **AP Invoices** screen. If you'd like a printout of the receiving, check the **Print Receiving** checkbox. Click on **Receive Parts** to finish the receiving. ![](https://help.fleetsquared.com/galleryDocuments/edbsn301900d8e20af5fc7fe45422c0b8741ea8e91c2ad36334406ca1d3b4949628d2713bd8ed67cbefba4d6942a6994729ca?inline=true) Here is an example of what the **Inventory Receiving Report** would look like.   ![](https://help.fleetsquared.com/galleryDocuments/edbsndf2acf683e6537b120093b08c3a7389aaf3a898d4151882b2757a164644ee3d6443adca15e40556628b4413da95102be?inline=true) #### AP Invoices - Invoicing a Receiving 1\. To process a **Vendor Invoice** go to the **AP Invoices** screen located in the **Parts** menu.   ![](https://help.fleetsquared.com/galleryDocuments/edbsnc694f50b52fcf00adad2f250f1ee34261d928feb80d47e70685d57ca054c067a5a5919a2a215bf2128d07dad34911962?inline=true)     2\. Search for a **Vendor** by entering their name in the search field and then select them in the vendor search results and click **Refresh**.   You can also use the **By PO Number** or **By Quick Receiving** radio buttons to filter the oustanding transactions.   ![](https://help.fleetsquared.com/galleryDocuments/edbsnf88714227de61b4e7fd9747dc6d97dce639d8793649228f13015eed3f0cdcd83657dee4ffa7d2c88970292ded50d8728?inline=true) 3\. Put a check next to the PO or POs to be invoiced, then click on the **Process Invoice** button.   ![](https://help.fleetsquared.com/galleryDocuments/edbsnd8dd2676817577c8f0863d20249eac87abe6345eedcea9b32239e05b3f2391d91aaee61a1ccdbd8c0a398e9e42a362ed?inline=true)     4\. Enter the vendor's **Invoice Number** and the **Invoice Date**, then click **Process Invoice**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn08b427f1d78e52f88cc78c2a04b41c9c268f2520a07e52404eb97942b68c11e2bf9c882870d9626e755c92e9a6f106cc?inline=true) 5\. The pop-up will show a summary of the **Vendor Parts Invoice**.  Here you have the option to add a **Reference** and **Notes**. Any last minute changes can be made to **Added** **Costs**, **Discounts**, and **Taxes** by clicking on any of the hyperlinks. The invoice **Quantity** and **Unit Cost** of each part can also be edited.   ![](https://help.fleetsquared.com/galleryDocuments/edbsnb0e1fb170a1889f56c12fc39d573ea9cc04dc4cfd00273ee0223a71d3635d043c0654054f8a22d9e8920f906caba700e?inline=true)   6\. Once you are finished making any modifications click **Process Invoice**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn09695369de979de7b826f5741f8985842feb508845a7373fbfc2d4cd4bb465367710129f066ddb7512fd0c6297797ba3?inline=true) 7\. To the invoice history navigate to the **AP Inquiry** tab. Use the filters at the top to narrow down your search results and click **Refresh**.   Here you can view past invoices and their details.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn6fb2b5d106c5f1255ef021eee0d18cd38aa514f272d97f609c49206c6504f010af6ad1c4fed581587be41421e593593c?inline=true) #### Receiving History 1\. To view **Inventory Receving History** navigate to **Parts** \> **Receive Parts** \> **Receiving History**    By default EMDECS shows the history **By Receiving #. Y**ou can click on any **Receving #** hyperlink to view the receiving details.   ![](https://help.fleetsquared.com/galleryDocuments/edbsne1ce543a541a52e4d1a5d83a73b5d7d2fd4dea0606c7ec3817dde89bfb1a016ecc77d3403230994a873b6aa88db5be74?inline=true)     2. In the pop-up you can click on the **Receiving History** hyperlink to view that parts previous receivng history.   You also have the option to **Print Labels** for these parts if you have a label printer set up with EMDECS.   Lastly you can **Print Receiving**, if you needed to.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn3218ee8873995105225f43a659637d745f31594f2f7f64eeebdc4ffb3aabe9d0f8a2cfd39d3c3f42f494288d72be8edc?inline=true) 3\. Another way to view **Receiving History** is in the **By Part #** tab.   In this tab you can view receiving history sorted by **Part Number**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn961530c6f8b851ce651ff824609766a05c7acd8911d07c677ec17a55f53191e48504ef8964821e8000063a1ba3050214?inline=true)   - [EMDECS](https://knowledge.brightorder.com/emdecs?hsLang=en#main-content) - [Getting Started](https://knowledge.brightorder.com/emdecs?hsLang=en#getting-started) - [How-To Guides](https://knowledge.brightorder.com/emdecs?hsLang=en#how-to-guides) - [Troubleshooting](https://knowledge.brightorder.com/emdecs?hsLang=en#troubleshooting) - [Account & User Management](https://knowledge.brightorder.com/emdecs?hsLang=en#account-user-management) - [Integrations](https://knowledge.brightorder.com/emdecs?hsLang=en#integrations) - [Release Notes](https://knowledge.brightorder.com/emdecs?hsLang=en#release-notes) - [emdecs one](https://knowledge.brightorder.com/emdecs-one?hsLang=en#main-content) - [Maintenance](https://knowledge.brightorder.com/emdecs-one?hsLang=en#maintenance) - [emdecs one ELD](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#main-content) - [Troubleshooting](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#troubleshooting) - [How-To Guides](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#how-to-guides) - [Getting Started](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#getting-started) - [Account & User Management](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#account-user-management) - [Tracking](https://knowledge.brightorder.com/tracking?hsLang=en#main-content) - [Getting Started](https://knowledge.brightorder.com/tracking?hsLang=en#getting-started) - [Troubleshooting](https://knowledge.brightorder.com/tracking?hsLang=en#troubleshooting) - [How-To Guides](https://knowledge.brightorder.com/tracking?hsLang=en#how-to-guides) - [Account & User Management](https://knowledge.brightorder.com/tracking?hsLang=en#account-user-management) - [Integrations](https://knowledge.brightorder.com/tracking?hsLang=en#integrations) - [ELD](https://knowledge.brightorder.com/eld?hsLang=en#main-content) - [Release Notes](https://knowledge.brightorder.com/eld?hsLang=en#release-notes) - [Legacy Device Troubleshooting](https://knowledge.brightorder.com/eld?hsLang=en#legacy-device-troubleshooting) - [How-To Guides (Legacy Devices)](https://knowledge.brightorder.com/eld?hsLang=en#how-to-guides-legacy-devices) - [Dashcam](https://knowledge.brightorder.com/dashcam?hsLang=en#main-content) - [How-To Guides](https://knowledge.brightorder.com/dashcam?hsLang=en#how-to-guides) - [General](https://knowledge.brightorder.com/general?hsLang=en#main-content) - [Contact Us](https://knowledge.brightorder.com/general?hsLang=en#contact-us) - [Getting started](https://knowledge.brightorder.com/getting-started?hsLang=en) [![No Margin White BO Logo](https://knowledge.brightorder.com/hs-fs/hubfs/No%20Margin%20White%20BO%20Logo.png?width=384&height=112&name=No%20Margin%20White%20BO%20Logo.png "No Margin White BO Logo")](https://knowledge.brightorder.com/?hsLang=en) www.brightorder.com   Help Center [mailto:email@email.com](mailto:email@email.com) Copyright © 2026, BrightOrder Inc.