---
title: Sublets in EMDECS
description: This article will explain how to create and process Sublets in EMDECS
---

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# Sublets in EMDECS

## This article will explain how to create Sublets in EMDECS

### **Creating an RO**

Service-\> Complete RO-\> + New RO

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-01-53-10-6894-PM.png?width=670&height=302&name=image-png-Jul-05-2024-01-53-10-6894-PM.png)

Find the Unit to enter the work on. 

*The Search Bar will search by Owner, Unit#, Vin, Serial Number or License Plate. Use the Advanced Search to utilise a combination of search terms.*

*![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-01-55-24-3831-PM.png?width=670&height=302&name=image-png-Jul-05-2024-01-55-24-3831-PM.png)*

If any of the work is being done in shop, enter this information under the Labour and Parts tab. To enter the Sublet work, click on the **Purchasing** tab. To create a new PO, click on **+New Purchase Order**

**![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-02-02-59-2210-PM.png?width=670&height=301&name=image-png-Jul-05-2024-02-02-59-2210-PM.png)**

Using the Dropdown, select **Repair Shop PO (Sublet PO)** and search for your Vendor. Press **Select**

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-02-04-38-9753-PM.png?width=670&height=303&name=image-png-Jul-05-2024-02-04-38-9753-PM.png)

 

### To Add Labour to a Sublet

Click **+Add Labour** and select the appropriate VMRS codes.  When finished, click **Add**

**![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-02-07-41-5771-PM.png?width=670&height=303&name=image-png-Jul-05-2024-02-07-41-5771-PM.png)**

Charges can be fixed either through the pop-up or the main Sublet screen

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-02-10-30-5494-PM.png?width=670&height=302&name=image-png-Jul-05-2024-02-10-30-5494-PM.png)

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-03-07-40-5327-PM.png?width=670&height=302&name=image-png-Jul-05-2024-03-07-40-5327-PM.png)

 

### To Add Parts to a Sublet

Parts must always be attached to a Labour Line on Repair Orders.  Press **Select Labour** in order to choose from any available labour on the RO

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-02-16-18-0568-PM.png?width=670&height=303&name=image-png-Jul-05-2024-02-16-18-0568-PM.png)

The Labour will now show. Enter your **Part #** - the Part must exist in Part Master whether you stock it or not to use on an RO. Use the **+New Part** button to create the Part in EMDECS.

Enter the **Quantity** and the **Sublet Amount**

**![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-02-22-04-5982-PM.png?width=670&height=302&name=image-png-Jul-05-2024-02-22-04-5982-PM.png)**

When ready, click the **Add Part** button.

**![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-02-22-49-6158-PM.png?width=670&height=302&name=image-png-Jul-05-2024-02-22-49-6158-PM.png)**

**![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-02-23-56-6151-PM.png?width=670&height=301&name=image-png-Jul-05-2024-02-23-56-6151-PM.png)**

### **Finalizing the Sublet**

Ensure that all costs are filled out and that the PO total in EMDECS matches the total from your Vendor

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-03-08-34-7341-PM.png?width=670&height=302&name=image-png-Jul-05-2024-03-08-34-7341-PM.png)

*Warning:* 

*Sublets that are $0 can not be processed. The Invoice button will not appear on the Sublet until there is a PO Total.*

If everything is correct, click on **\<RO#\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_** to return to the RO

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-03-13-05-3949-PM.png?width=670&height=302&name=image-png-Jul-05-2024-03-13-05-3949-PM.png)

### Invoicing the Sublet

The **Invoice** button can now be seen either under the Purchasing Tab

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-03-16-14-1165-PM.png?width=670&height=303&name=image-png-Jul-05-2024-03-16-14-1165-PM.png)

Or on the Sublet itself. Click on the **PO#** to view the Sublet

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-03-17-05-5015-PM.png?width=670&height=302&name=image-png-Jul-05-2024-03-17-05-5015-PM.png)

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-03-22-01-6927-PM.png?width=670&height=302&name=image-png-Jul-05-2024-03-22-01-6927-PM.png)

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-03-22-54-9238-PM.png?width=670&height=302&name=image-png-Jul-05-2024-03-22-54-9238-PM.png)

Once the Sublet is Invoiced, if no other work is to be added, the RO can be invoiced as well. Alternatively, the RO can be Closed instead if no Invoice is needed.

![](https://knowledge.brightorder.com/hs-fs/hubfs/image-png-Jul-05-2024-03-25-45-7310-PM.png?width=670&height=304&name=image-png-Jul-05-2024-03-25-45-7310-PM.png) 

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