--- title: Tech RO - Complete PM Inspection Forms description: This required work will remain attached to the unit each time it is checked in as a reminder that the defect needs to be fixed. If defects have been reported in a PM inspection, they need to be added --- [Skip to content](https://knowledge.brightorder.com/tech-ro-complete-pm-inspection-forms#main-content) English Show submenu for translations [More support](https://knowledge.brightorder.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.brightorder.com/tickets?hsLang=en) [![BO Logo](https://knowledge.brightorder.com/hs-fs/hubfs/BO%20Logo.png?width=384&height=89&name=BO%20Logo.png)](https://knowledge.brightorder.com?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://knowledge.brightorder.com/kb-tickets/new) - [Customer portal](https://help.brightorder.com/tickets) - Go to www.brightorder.com Go to www.brightorder.com How can we help you? - There are no suggestions because the search field is empty. 1. [BrightOrder Knowledge Base](https://knowledge.brightorder.com/?hsLang=en) 2. 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[How-To Guides](https://knowledge.brightorder.com/emdecs?hsLang=en#how-to-guides) # Tech RO - Complete PM Inspection Forms ### Completing Inspection Forms Labour activities can include PM forms that need to be completed by service technicians.  To complete a PM inspection form, click on the labor description after it has been added to your repair order.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn44a15eb4399da9bcee158f3b40383ef23a4a052de23420d50a87ad03b10efa9180778ebf9fc4681f5e04f33535bb7b63?inline=true)   The form may be split into sections, represented by separate buttons.  Click any button to complete the form.   ![](https://help.fleetsquared.com/galleryDocuments/edbsnd72d4322c838a245115f0bd31e179bf91f4f201b7de52ad9afbb8334812d43c8d8aa4c7a8b8d85514faa5cad41c4cb9d?inline=true)   Fill in each item, enter notes as required, then click **Done / Validate**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn1b23f7d6f7bd8a3603339dcbe48aa371c50f68afbec818c18a5b67db2d59489fc1a1aa841325b6dca8eb87ed794192f5?inline=true)   After all sections are completed, click **Defect Summary**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn4ab6def8a74a3954a790e88e29d9c432e67d50152b3d023813444f0b034675e0896df4cc61e8f6a3ac323f568562e276?inline=true)   Any defects noted during the inspection are listed.  To finish the inspection sheet, click **Sign**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsne623d10a9bab293673a03ad8afc5153f706c112abc1f1adba4d52052fae74531227b488514c9e665b83a71982fc71ec0?inline=true)   Enter your signature, then click **Continue**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsnbef7917dc45469a94dc0d7b78d42d2372e9cd7f3c7976de3671f75793c476b18be4349a1ddadb9e99b1540ada39f2e0f?inline=true) ### Failed Inspection Items and Defects Failed items are added to the **Work Required** section.  In the example listed below, the Headlamps labor icon / VMRS have been added to Work Required to fix the headlamps. This required work will remain attached to the unit each time it is checked in as a reminder that the defect needs to be fixed.   ![](https://help.fleetsquared.com/galleryDocuments/edbsnbef7917dc45469a94dc0d7b78d42d23777c6434b88db1387aafac3dd459aa6adfa694e5af236ad9a2525b4eed244f692?inline=true)   If you attempt to **Unit Ready** without resolving the defect, you will receive an error message that the defect must be included in the repair order.  This ensures that defects are resolved before the unit is put back into service.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn2ca9999225b075955e1a71cb0274ecaf5802ed5f0970b07662abbff679690d7112d167f1c01bf1219ea223f6767c6b38?inline=true) If defects have been reported in a PM inspection, they need to be added to the repair order.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn94d3efe526e5e7808cec464ce437bcf2818a18491c916599562ea3376e62413055e0000965f8441920abc4818096a9ab?inline=true)   Click on the labor icon in the **Work Required** section under the **Labor** tab in the **Tech RO**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn0c471fcff62c93071c6cdc56308c9835448cc0c518f141b3570ac9d740ae8146a884c4160c2298543addd74fd9e54c01?inline=true)   If the defect is being repaired and requires parts, go under the **Parts** tab, select the activity on the left hand side, and then search for and issue parts as usual.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn405ec68360da221ffbe1616b5bafd34a5677ae28f73f653cd7614f57dfbea82f922f7b54e7286b101140f380be16ee58?inline=true) ![](https://help.fleetsquared.com/galleryDocuments/edbsn94d3efe526e5e7808cec464ce437bcf2da5ecb116aabc7a4e5a031725ee1caa4c4f3aed35ff1232303aa5343387a122e?inline=true)   To enter charge hours and the three C's, click the labor description.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn405ec68360da221ffbe1616b5bafd34ad5207d11e20035fa7934bc0f38a5dda056b36186ca1280c3955aa43f9d878fe9?inline=true)   ![](https://help.fleetsquared.com/galleryDocuments/edbsn4ab6def8a74a3954a790e88e29d9c43287409e7376c075bea907b505ac78be6f3e136d76169abcfe2badc43407fb7dd8?inline=true) Finally, check the **Summary** tab, enter any notes, date/time, and readings that are required before finishing your repair order by clicking **Unit Ready**.   ### How to Submit/Defer To submit an Inspection Form go to the **Summary** tab and click  **Unit Ready**   ![](https://help.fleetsquared.com/galleryDocuments/edbsn405ec68360da221ffbe1616b5bafd34a26fe926ae972d477effafaf45f85f7074d28ae5dcbc4cc6ac9012c0c3e179449?inline=true)   The PM correction summary  allows you to record whether the defect was repaired or deferred for repair at a later time.  Use the **Action** and **Correction Status** drop down lists to make the appropriate selection.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn2ca9999225b075955e1a71cb0274ecaf731e7a1ea1e31037bbd48e067d0d8f9bb9c6bd417b45482424214eaf708564ad?inline=true) In the example pictured below, the Action selected was **"Repaired"**. Click **Sign** to continue.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn979d4d269b92aff4165b4f8b0d63f5ad72a91fe9218123129fc13c8c16c98cd12a0ee6768b42fb5dde7286c66725a797?inline=true)   Alternatively, if the defect is not being repaired in the same repair order, the work can be deferred.  EMDECS will remember that the work needs to be done and it will appear in the **Work Required** list the next time the unit is checked in for service.   The action selected was **"Deferred"**, click **OK** to continue.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn979d4d269b92aff4165b4f8b0d63f5ad4a26603f9351d5595908d584aaba7731bae214398242e3e18c74fee86f7522f6?inline=true)   The technician signature is required to continue and submit the repair to a manager for invoicing. Enter your signature then click **OK** to complete the **PM Inspection Form**.   ![](https://help.fleetsquared.com/galleryDocuments/edbsn405ec68360da221ffbe1616b5bafd34ac9a0b561a95075a10f219adea69e58fbd9ca5b87170bec155e8ce3c968ab9f58?inline=true) - [EMDECS](https://knowledge.brightorder.com/emdecs?hsLang=en#main-content) - [Getting Started](https://knowledge.brightorder.com/emdecs?hsLang=en#getting-started) - [How-To Guides](https://knowledge.brightorder.com/emdecs?hsLang=en#how-to-guides) - [Troubleshooting](https://knowledge.brightorder.com/emdecs?hsLang=en#troubleshooting) - [Account & User Management](https://knowledge.brightorder.com/emdecs?hsLang=en#account-user-management) - [Integrations](https://knowledge.brightorder.com/emdecs?hsLang=en#integrations) - [Release Notes](https://knowledge.brightorder.com/emdecs?hsLang=en#release-notes) - [emdecs one](https://knowledge.brightorder.com/emdecs-one?hsLang=en#main-content) - [Maintenance](https://knowledge.brightorder.com/emdecs-one?hsLang=en#maintenance) - [emdecs one ELD](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#main-content) - [Troubleshooting](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#troubleshooting) - [How-To Guides](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#how-to-guides) - [Getting Started](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#getting-started) - [Account & User Management](https://knowledge.brightorder.com/emdecs-one-eld?hsLang=en#account-user-management) - [Tracking](https://knowledge.brightorder.com/tracking?hsLang=en#main-content) - [Getting Started](https://knowledge.brightorder.com/tracking?hsLang=en#getting-started) - [Troubleshooting](https://knowledge.brightorder.com/tracking?hsLang=en#troubleshooting) - [How-To Guides](https://knowledge.brightorder.com/tracking?hsLang=en#how-to-guides) - [Account & User Management](https://knowledge.brightorder.com/tracking?hsLang=en#account-user-management) - [Integrations](https://knowledge.brightorder.com/tracking?hsLang=en#integrations) - [ELD](https://knowledge.brightorder.com/eld?hsLang=en#main-content) - [Release Notes](https://knowledge.brightorder.com/eld?hsLang=en#release-notes) - [Legacy Device Troubleshooting](https://knowledge.brightorder.com/eld?hsLang=en#legacy-device-troubleshooting) - [How-To Guides (Legacy Devices)](https://knowledge.brightorder.com/eld?hsLang=en#how-to-guides-legacy-devices) - [Dashcam](https://knowledge.brightorder.com/dashcam?hsLang=en#main-content) - [How-To Guides](https://knowledge.brightorder.com/dashcam?hsLang=en#how-to-guides) - [General](https://knowledge.brightorder.com/general?hsLang=en#main-content) - [Contact Us](https://knowledge.brightorder.com/general?hsLang=en#contact-us) - [Getting started](https://knowledge.brightorder.com/getting-started?hsLang=en) [![No Margin White BO Logo](https://knowledge.brightorder.com/hs-fs/hubfs/No%20Margin%20White%20BO%20Logo.png?width=384&height=112&name=No%20Margin%20White%20BO%20Logo.png "No Margin White BO Logo")](https://knowledge.brightorder.com/?hsLang=en) www.brightorder.com   Help Center [mailto:email@email.com](mailto:email@email.com) Copyright © 2026, BrightOrder Inc.